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AdamBennett
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Terms & Conditions

STUDENTS

AdamBennett.co.uk supplies a vast range of high quality student housing and accommodation in York, from ten bedroom city centre properties to one bedroom studio flats close to campus all with a variety of different tastes and budgets in mind.

It is likely that this will be your first time renting a property away from home and we know that the process can appear to be quite daunting if you do not know what to expect. With this in mind we have prepared some general advice and a step-by-step guide to make it easy to rent a student property in York from AdamBennett.co.uk.

First and foremost, it is essential that you work out who you intend to be living with during the next academic year. It may be that you choose to live with people from your first year accommodation, friends from your course or a combination of both. This is important as it will impact the number of bedrooms that you will require.

Once you know who you will be living with, you can begin to narrow down your search for a student house. You can browse properties on our website by searching for the number of bedrooms that you require, and by proximity to a variety Universities and Colleges with the option to enter a postcode of your choosing. You should also consider the level of amenities required such as the number of bathrooms or en-suite bedrooms.

You should look though our listings and choose a number of properties that suit your requirements, as many as you feel may be of interest. Each available property will have a ‘Book Viewing’ button on the page. One of your group needs to create an account on our website to be able to book viewings. You should discuss between your group times and days when you will all be available to view houses. To make sure that you are all comfortable with what you have seen, it is essential that all members of your group attend. We recommend that you book to see properties at fifteen minute intervals to ensure that you have enough time to reach each house. We can offer free transportation between properties for viewings. You will need to select the transportation option at the point in time when you make the booking. If you need to change the time or date, you can log back into the website, go to your viewings list and update. A representative of AdamBennett.co.uk or the landlord will be showing you around.

When you have found a property you are interested in, you should confer with the rest of your group to make sure that you are all happy with the choice. If you are all agreed, the next step is to come to our office and sign the tenancy agreement. If one or more of your group does not feel comfortable doing this then you should not ask for a tenancy agreement. Give people as much time as they need to make a decision, and make sure you have all seen the property that you wish to rent and a variety of other properties too so that your decision is an informed one. Remember, a tenancy agreement is legally binding and once you have signed you will be held to the terms within the agreement including any rent, deposits and fees to pay. When you’re all sure you want to go ahead, all members of your group need to be registered on our website including any home address (not term time), email address and telephone. You then all need to come to our office at the same time to sign and take the property of the market. We only cease advertising when the tenancy agreement is fully signed by all tenants.

There will usually be nothing to pay up front, however you should check this before you sign the contract. All tenants must pay a non-refundable Administration Fee of £60 each within a maximum of forty-eight hours of signing the agreement. Usually there will be a deposit of £300 per tenant, also to be paid within two weeks. The deposit amount can vary though, and some properties require no deposit so you should also check this before you sign. All money due against the tenancy including fees, deposits and rent will be displayed on the back.

A guarantor is somebody who will sign to pay your rent in the event that you default on a payment. Usually this will be a parent or guardian, and they will usually need to own their own property. We recognise that students will come from a diverse range of backgrounds and family situations, so if you feel unsure or need any further advise as to who can be your guarantor please ask a member of staff before you sign the tenancy agreement. You will be expected to arrange for both your guarantor and yourself to sign the guarantor form within two weeks of signing the tenancy agreement. Your guarantor will also need to provide a copy of a document containing proof of signature; this could be a driving licence or passport. They will also need to supply a copy of a document containing proof of address, such as a utility bill. All of this will need to be submitted within two weeks of signing for a property.

Tenancy Administration Fee - £60 per tenant per agreement

Standard Deposit - £300 per tenant – Refundable subject to no rent arrears or damages, the amount may vary depending on the property

Tenancy Drop-Out Fee - £120 payable by the tenant to be leaving the tenancy agreement, once paid a replacement tenancy agreement can be drawn up

Late Payment Fee - £12 per tenant – Due upon late payment of any Rent, Deposits, Administration Fees or late submission of Guarantor paperwork

Call out charges for replacing lost keys - £25

A number of our properties are suitable for people with disabilities requiring easier wheelchair access and ground floor facilities such as bathrooms and bedrooms situated on the ground floor. Many landlords are willing to consider reasonable adaptations to their properties to make them friendlier for disabled people, please contact us for further details on which of our properties may be suitable for your requirements.

As a student tenant of an AdamBennett.co.uk property, you will be expected to follow and adhere to the points outlined here

LANDLORDS

At AdamBennett.co.uk we specialise only in the rental and management of student housing in York. This means that we can offer a comprehensive range of services tailored specifically to the needs of student property landlords. These range from a Student Tenant Find Service, Rent Collection and our Student Property Management Service. We aim to be the most affordable student letting agency in York, keeping our fees in line with your expectations without compromising the quality of the service that we offer.

We can handle the management of your student rental from start to finish, taking away the hassle and removing the headache.

  1. FREE Tenant Find Service including:
    • A free market appraisal where we advise you on the achievable rent and latest trends to optimise your property for the diverse and changeable York student market.
    • An enhanced web listing on the AdamBennett.co.uk student property portal from the beginning of the student letting season until a let has been achieved.
    • Accompanied viewings with transportation for prospective tenants provided where required. We operate a fleet of four mini-buses from November until February, each seating up to fifteen prospective tenants. This means that we have the facility to accommodate groups of students viewing larger properties all in the same trip.
    • Once suitable student tenants have been found, meeting with them and organising the signing of an assured shorthold tenancy agreement usually for a letting period of 9-12 months. Our aim is to rent to groups of students who will sign a joint and severally liable tenancy agreement.
    • Collection of security deposits and collation of any guarantor paperwork.
  2. FREE Tenancy Handover Management including:
    • Timely collection of all keys from your outgoing tenants at the end of their tenancy.
    • Once vacated, ensuring that your property is made ready for occupation by the incoming tenants. This will include organisation of any cleaning and repair work necessary to ensure a smooth handover.
    • Handing over keys to the incoming tenants ensuring that they have firstly paid all agreed rent, deposits and submitted all relevant Guarantor documentation.
    • We notify the council that your property is occupied by students and liaise with the council tax department in the event of any issues.
  3. FREE Deposit Protection Package including:
    • Collecting and accounting for your tenant’s deposits, and ensuring that they are each protected in the Government approved DPS Custodial Scheme.
    • Ensure that your tenants sign for and receive the relevant prescribed information pertaining to tenancy deposits during the signing of the tenancy agreement.
  4. FREE Day to Day Property Management including:
    • Act as the main point of contact for your tenants throughout the tenancy, resolving any tenancy or maintenance issues that arise.
    • Organise cost effective solutions to any maintenance issues that arise on your behalf. All maintenance jobs are charged to you at cost price; we apply no additional ‘mark-up’.
    • Ensure that a current Gas Safety Certificate is in place at all times.
    • Organise a six-monthly Fire Safety Audit and Service, wherein any fire protection equipment is serviced and a compliance check is carried out.
    • Organise annual PAT testing and 5 year NICEIC Electrical Safety Certificate.
    • We will provide your tenants with a 24hr contact telephone number in case of genuine ‘out of hours’ emergencies.
  5. Rent Collection Service including:
    • We will inform your tenants in good time of the amount they need to pay and the dates upon which any payments are due.
    • Collect the rent from your tenants on your behalf, paying the money by BACS into your designated bank account.
    • For your peace of mind we will provide you with a Payment Advice Notice each time we make a payment to you, breaking down exactly which tenants have paid and the amounts received.
    • In the event that your tenants fall into rent arrears, we will work with them to find a solution in the timeliest manner possible.
    • If the tenancy ends in rent arrears we will then utilise the deposit and contact any guarantors to ask for payment if required. Ultimately we will pass the case to a specialist debt collection agency in the event that the arrears cannot be covered by the above means.
    • If you wish to offer a bills inclusive package, we can handle the utilities and broadband on your behalf.

A flat fee of 8% + VAT from rent collected entitles you to all of the above and our knowledge, expertise and advice.


Property Management Service Terms and Conditions 2015/16

We know that many student landlords prefer to look after the day-to-day management of their student properties themselves. However, ensuring that your property is let can be the most challenging aspect of the job and the most essential. With this in mind we’ve used our specialist knowledge of the York student housing market to develop a comprehensive Student Tenant Find Service.

  • A free market appraisal where we advise you on the achievable rent and latest trends to optimise your property for the diverse and changeable York student market.
  • An enhanced web listing on the AdamBennett.co.uk student property portal.
  • Arrange accompanied viewings with transportation for prospective tenants provided where required. We operate a fleet of four mini-buses from November until February, each seating up to fifteen prospective tenants. This means we have the facility to accommodate large groups of students viewing larger properties all in the same trip.
  • Once suitable student tenants have been found, meeting with them and organising the signing of an assured shorthold tenancy agreement usually for a letting period of 9-12 months. Our aim is to rent to groups of students who will sign a joint and severally liable tenancy agreement. Tenancy agreements can be tailored to the owners’ requirements if necessary.
  • Obtaining security deposits, paying to you the deposit money less our fees.
  • Collation of any guarantor paperwork.

All for a flat fee of just £250 + VAT.